Employee record change

Building People & HR Correlation key: employee_ref · 92.7%

Still worked by hand end to end — 5 h/week across everyone who runs it.

Case footprint: median 39.9 h elapsed, 27m 14s of it hands-on, across 6 work sessions and 1.7 calendar days. 18 of the 18 happy-path waits exceed the 150 s idle-gap threshold, but a gap only ends a work session when it outlasts one (59 min, the fleet's mean). 12 of them do, which is why this case is worked across 6 sittings.

Cases: 132
Activities: 21
Variants: 44
Median throughput: 39.9 h
p95 throughput: 9.3 d
Working time / Waiting time: 27m 14s / 39.5 h
Rework: 27%
Fitness: 0.83
Precision: 0.61

No filters — showing every case

132 of 132 cases (100%)

Directly-follows map

Discovered from the event log. The editable automation design is the last tab.

showing 21 of 21 activities · 100% of activity instances covered

Geometry is computed at build time, so nothing reflows when you filter. 93 of 133 directly-follows relations sit below the 0.20 noise threshold and are hidden; together they carry 6.2% of transitions.

Node fill 0–20%20–40%40–60%60–80%80–100% Happy path Loop back Self-loop

Five discrete steps. Edge thickness is a square-root scale on frequency, so the busiest edge is 8 px and the quietest 1 px.

Where the hours go

Edges ranked by total recoverable waiting time, not mean.

6.3% working 93.7% waiting · mean 3.3 h · p95 11.3 h · 129 cases affected · 8.2% of total cycle time
7.5% working 92.5% waiting · mean 3 h · p95 10.3 h · 128 cases affected · 7.4% of total cycle time
5.3% working 94.7% waiting · mean 3.1 h · p95 10.4 h · 126 cases affected · 7.3% of total cycle time
5.8% working 94.2% waiting · mean 3.3 h · p95 11.3 h · 111 cases affected · 7% of total cycle time
7.9% working 92.1% waiting · mean 2.8 h · p95 9.6 h · 122 cases affected · 6.6% of total cycle time
9.8% working 90.2% waiting · mean 2.9 h · p95 9.9 h · 116 cases affected · 6.4% of total cycle time
6.8% working 93.2% waiting · mean 3 h · p95 10.1 h · 107 cases affected · 6.1% of total cycle time
11% working 89% waiting · mean 2.7 h · p95 9.1 h · 107 cases affected · 5.5% of total cycle time

Variant explorer

One row per distinct end-to-end activity sequence, ranked by case count. Row 1 is the happy path and every other row is column-aligned to it, so deviations read as vertical discontinuities.

Top 12 variants cover 72.7% of cases.

Select exactly two variants to compare.

#	Variant	Sequence	Cases	% of cases	Cumulative	Median	p95	Steps	Δ vs happy path	Conformance	Compare
1	V-01 Happy path	OTCPVIUDCBSCSPWPCARDPESOASOWCVPVSW	29	22%	22%	31.1 h	6.2 d	17	—	Conforming	Compare V-01
2	V-02	OTCPVIUDCBSCSP^×3WPCARDPESESOASOWCVPVSW	11	8.3%	30.3%	39 h	9.2 d	19	+2 · 7.9 h	Deviating	Compare V-02
3	V-03	OTSECPVIUDCBSCSPWPCARDPESOASOWCVPVSW	10	7.6%	37.9%	22.3 h	6 d	17	—	Deviating	Compare V-03
4	V-04	OTCPVIRRNHUDCBSCSPWPCARDPESOASOWCVPVSW	8	6.1%	44%	34.1 h	5.9 d	19	+2 · 3.1 h	Deviating	Compare V-04
5	V-05	OTCPVIUDCBSCSPWPCARDPESOASOWCVPVSW	7	5.3%	49.3%	30.9 h	7.3 d	16	-1 · -9m 49s	Deviating	Compare V-05
6	V-06	NHOTCPVIUDCBSCSPWPCANHRDPESOASOWCVPVSW	6	4.5%	53.8%	35.7 h	10.9 d	19	+2 · 4.7 h	Deviating	Compare V-06
7	V-07	OTCPVIUDCBSCSPWPCARDPESOASOWCVPVSW	6	4.5%	58.3%	27.2 h	7.6 d	15	-2 · -3.9 h	Deviating	Compare V-07
8	V-08	OTCPVIUDCBSCRRSPWPCA^×2RDPESOASOWCVPVSW	5	3.8%	62.1%	2.2 d	15.1 d	21	+4 · 21.8 h	Deviating	Compare V-08
9	V-09	OTCPVIUDCB^×2SCSPWPCARDPESOASOWCVPVSW	4	3%	65.1%	36.9 h	12.3 d	19	+2 · 5.8 h	Deviating	Compare V-09
10	V-10	OTCPVIUDCB^×2SCSPWPCARD^×4PESOASOWCVPVSW	4	3%	68.1%	2.1 d	9.7 d	21	+4 · 19.5 h	Deviating	Compare V-10
11	V-11	OTCPVIUDCBSCSPWPCARDPESOASOWCVPVSW	3	2.3%	70.4%	33.4 h	10.9 d	18	+1 · 2.3 h	Deviating	Compare V-11
12	V-12	OTCPVIUDCBSCSPWPCARDPESOASOWCVPVSW	3	2.3%	72.7%	35.3 h	12 d	18	+1 · 4.2 h	Deviating	Compare V-12
—	Other variants (20) · 15.2% of cases	Activity sequence —	20	15.2%	100%	—	—	—	—	—

28 variants (63.6% of all variants) occur exactly once, together 21.2% of cases.

Variant distribution

Rank on a log scale against cases on a log scale, with cumulative coverage on the right axis.

Cases (log scale) Cumulative coverage (%) Variant rank (log scale) 18 variants cover 80% of cases

Variant comparison

Two variants on the same alignment columns. Colour says which side; hatching repeats it, so the diff survives greyscale.

Variant A

Variant B

A · V-01

Merged activity set

B · V-02

Merged activity set

Every alignment column, coloured by which side uses it.

In both Only in A Only in B In neither

List of changes

Side by side
Side by side	A	B	Δ

Attributes associated with each branch

These are associations measured on the log, not causes. Every rule prints the number of cases it was measured on.

Contract type `contract_type`

131 of 132 cases · 0.6% missing

Permanent47 · 35.6%
Fixed term36 · 27.3%
Intern27 · 20.5%
Contractor21 · 15.9%

Rule statements

Ranked by lift × support. Each rule is a sentence you can read aloud.

When cost_centre = CC-1200 → the case takes “Fill in a missing field” in 9.8% of cases (baseline 3.8%, lift 2.58×, n = 32).
9.8% confidence 3.8% baseline 2.58× lift n = 32
When work_location = Remote ES → the case takes “Notify HR to assign a manager” in 58.4% of cases (baseline 15.9%, lift 3.67×, n = 22).
58.4% confidence 15.9% baseline 3.67× lift n = 22
When resource_count > 3 AND contract_type = Fixed term → the case takes “Notify HR to assign a manager” in 42.2% of cases (baseline 15.9%, lift 2.65×, n = 20).
42.2% confidence 15.9% baseline 2.65× lift n = 20
When docs_complete = false AND cost_centre = CC-1200 → the case takes “Fill in a missing field” in 9.8% of cases (baseline 3.8%, lift 2.58×, n = 13).
9.8% confidence 3.8% baseline 2.58× lift n = 13
When start_lead_days > 44 → the case takes “Request the missing document” in 41.9% of cases (baseline 12.9%, lift 3.25×, n = 10).
41.9% confidence 12.9% baseline 3.25× lift n = 10
When contract_type = Fixed term AND work_location = Madrid → the case takes “Notify HR to assign a manager” in 49.1% of cases (baseline 15.9%, lift 3.09×, n = 10).
49.1% confidence 15.9% baseline 3.09× lift n = 10
When cost_centre = CC-2400 AND shift = Late → the case takes “Request the missing document” in 36.2% of cases (baseline 12.9%, lift 2.81×, n = 8).
36.2% confidence 12.9% baseline 2.81× lift n = 8

Decision point

Pick an exclusive choice in the map to see its branch shares and the attributes that discriminate between them.

Decision point

Branch

Upload the supporting documents111 · 85.4%
Copy the bank details10 · 7.7%
Request the missing document8 · 6.2%

Pick an exclusive choice in the map to see its branch shares and the attributes that discriminate between them.

Conformance against the reference model

Reference model v3, 26 Jun 2026

Fitness0.83

Precision0.61

Fitness and precision trade off; we report both rather than a single model-quality score.

Conforming cases — 32 (24.2%) Non-conforming — 100 (75.8%)

Deviations by type

A deviation is not necessarily an error — it is behaviour the reference model does not allow.

					Breaks conformance
Skip	65	49.2%	2m 05s	2.3 h	Breaks conformance
Activity retry	35	26.5%	85s	49m 35s	—
Loop back	14	10.6%	3m 30s	49m	—
Invalid activity	62	47%	32s	33m 04s	Breaks conformance
Exclusive-choice violation	12	9.1%	25s	5m	Breaks conformance
Invalid start/end	8	6.1%	0s	0s	Breaks conformance

Conforming cases over the window

Conforming cases (%) · 16 Jun – 13 Jul 2026

Conforming cases (%)16 Jun – 13 Jul 2026

Rework and loops

Self-loops and loop-backs, with loop inflow, outflow and net gain.

Activity	Kind	Self-loops	Cases affected	Mean repeats	Loop in	Loop out	Net gain	Total waiting
Submit to payroll	Self-loop	24	13	2.85×	24	17	+7	16.4 h
Schedule the orientation	Loop back	0	11	2×	11	11	0	36.7 h
Open the employee record	Loop back	0	11	2×	11	11	0	27.5 h
Copy the bank details	Self-loop	18	8	3.25×	18	17	+1	6.6 h
Upload the supporting documents	Loop back	0	8	2×	8	7	+1	31.4 h
Open the employee-change tracker	Loop back	0	6	2×	6	5	+1	21.3 h
Re-type the effective date	Loop back	0	6	2×	6	5	+1	32.3 h
Submit to payroll	Loop back	0	6	2×	6	5	+1	44.8 h

Rework cost €12,630–18,945 · 36 cases · 632 h Costed at the €25/h loaded rate used everywhere in this dashboard.

Cases

Showing 16 of a 40-case sample drawn from 132 cases, across the 24 variants listed on the Variants tab. The totals above are exact; this table is sampled.

Variant				Roles	Departments		Conformance
V-01	2026-07-08 12:18:37	23.7 h	17	People Ops	onboarding	0	Conforming
V-01	2026-07-08 11:24:10	3.7 d	17	HR AssistantPeople Ops	onboarding	0	Conforming
V-10	2026-07-08 10:33:53	25.5 h	21	HR Assistant	onboarding	5	Deviating
V-07	2026-07-08 09:43:13	37 h	15	People Ops	onboarding	0	Deviating
V-01	2026-07-08 08:56:31	29.7 h	17	HR Assistant	onboarding	0	Conforming
V-10	2026-07-07 11:51:40	39.1 h	21	HR Assistant	onboarding	5	Deviating
V-01	2026-07-06 16:01:02	33.1 h	17	HR Assistant	onboarding	0	Conforming
V-05	2026-07-06 14:37:48	4.6 d	16	HR AssistantPeople Ops	onboarding	0	Deviating
V-11	2026-07-06 13:44:01	22.3 h	18	People Ops	onboarding	0	Deviating
V-08	2026-07-03 16:36:34	3.4 d	21	HR Assistant	onboarding	2	Deviating
V-15	2026-07-03 10:00:42	43.7 h	16	People Ops	onboarding	1	Deviating
V-21	2026-07-03 09:41:16	19 h	16	People OpsHR Assistant	onboarding	0	Deviating
V-05	2026-07-02 08:49:40	37.2 h	16	HR Assistant	onboarding	0	Deviating
V-01	2026-07-01 15:20:57	34.8 h	17	People Ops	onboarding	0	Conforming
V-07	2026-07-01 13:23:29	6.2 d	15	HR AssistantPeople Ops	onboarding	0	Deviating
V-04	2026-07-01 10:53:03	12.4 h	19	People Ops	onboarding	0	Deviating

16 of 40

Building 86% confidence

Automation design

The Map tab is what the event log shows. This is the automation you are designing from it.

ExcelHR portalOutlook

5h reclaimed / week across everyone who runs it

Case V-01 Conforming

—

· Process: Employee record change · Correlation key employee_ref

Total duration

Working Waiting Steps · Rework

Field	Value
`employee_ref`	EMP-2026-83712
`start_date`	2026-07-06
`department`	People & HR
`contract_type`	Fixed term
`national_id`	••••••••V · masked at capture (National tax id masked at capture)

Field	Value
`employee_ref`	EMP-2026-94391
`start_date`	2026-07-13
`department`	People & HR
`contract_type`	Permanent
`national_id`	••••••••W · masked at capture (National tax id masked at capture)

Field	Value
`employee_ref`	EMP-2026-95175
`start_date`	2026-06-26
`department`	People & HR
`contract_type`	Permanent
`national_id`	••••••••I · masked at capture (National tax id masked at capture)