Automations

Live automations, work in progress and open opportunities

Data through 13 Jul 2026
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Analysis summary

You could reclaim 12 hours every week

Across 18 computers in 6 departments, 3 processes are still worked by hand end to end. The two largest are Email → tracker copy and Employee record change, worth 10.2 hours a week between them.

Across everyone who runs these processes, not per person.

Review 3 candidates Open Email → tracker copy
Candidates
3
Weekly hours
12h
Evidence coverage
91%
Build cost
€21,320
Automations live
10
2 in build · 1 to decide
Hours saved
993h
43.8h / week now
Avg success
98.1%
across live automations

Candidate queue

Processes still worked by hand end to end. Nothing in this queue is live.
Fleet-wide
AutomationStatusWeekly hours€ opportunity / yrBuild costPaybackOwnerOpen
Email → tracker copyBack Office
Building5.2h€3,700–5,400per year€6,24012d × €52014–21 monthsModerate — worth schedulingBack office
Employee record changePeople & HR
Building5h€3,500–5,200per year€9,36018d × €52022–33 monthsMarginal — do not buildPeople ops
Report export & waitOperations
Opportunity1.8h€1,300–1,900per year€5,72011d × €52037–53 monthsMarginal — do not buildNo owner yet
Build cost, all 3 candidates — €21,320 · 14–53 months

Not recommended for automation

Task mining that never says no is a sales tool. This one did.
Not automatable
Multi-window reconciliation Finance

36 variants, top variant only 20.5% of cases and precision 0.58 — the reference model fits so loosely that a bot would have to guess on roughly a third of cases. 31% of cases already carry rework. Recommend redesigning the reconciliation to a single keyed view, not building a bot on top of the current one.

36Variants
20.5%Top variant
0.58Precision
31%Rework
620hper year

Recommendation: Redesign, not a bot

See the evidence

Open incidents

Below the 97% success target, each with a named owner and an age.
Fleet-wide
Parser mismatch on the inbound layout — 8 runs failed in 30 days
Major · Open · Email → tracker copy · Owner Back office · opened 3 days ago
Parser mismatch on the inbound layout — 7 runs failed in 30 days
Major · Open · Employee record change · Owner People ops · opened 4 days ago

Automation registry

Every automation with a run history, worst success rate first.
AutomationStatusOwnerHours savedRuns 30dFailed 30dLast failureSuccessOpen
Email → tracker copy Back Office · Degraded
BuildingBack officeIn build · Jul 20267h668Yesterday 07:05Parser mismatch — under review
88%
Employee record change People & HR · Degraded
BuildingPeople opsIn build · Jul 20267h607Yesterday 03:29Payroll field mapping — under review
89%
LinkedIn → CRM enrichment sync Sales · Watch
LiveSales opsFeb 2026162h1,44060Today 08:34Enrichment API 429 — auto-retried, recovered
95.8%
Ticket triage & canned replies Customer Support · Watch
LiveSupportMar 2026111h22999 Jul 14:20KB lookup timeout — auto-retried, recovered
96.2%
CRM post-call update Sales · Healthy
LiveSales opsApr 202674h201510 Jul 10:49CRM rate-limited — auto-retried, recovered
97.4%
PO ↔ invoice 3-way match Finance · Healthy
LiveFinance opsJan 2026125h1984Yesterday 04:42ERP lock — auto-retried, recovered
97.9%
Pipeline forecast roll-up Sales · Healthy
LiveRevOpsMar 202629h30112 Jun 16:39CRM export delay — auto-retried, recovered
98.2%
New-hire welcome sequence People & HR · Healthy
LivePeople opsMar 202623h90128 Jun 00:53Source system timed out
98.6%
Invoice re-keying (Excel → ERP) Finance · Healthy
LiveFinance opsFeb 2026264h198210 Jul 02:26ERP posting timeout — auto-retried, recovered
98.9%
Bank statement auto-match Finance · Healthy
LiveFinance opsJan 202683h30012 May 22:21Source system timed out
99.1%
Scheduled report delivery Operations · Healthy
LiveOpsDec 202571h22025 Mar 04:09Source system timed out
99.5%
SLA breach alerts Customer Support · Healthy
LiveSupportFeb 202651h8,64026Yesterday 11:48Source system timed out
99.7%
Showing 12 of 12 · Success bars are scaled 85–100%, not 0–100%: on a 0–100 scale a 96% and a 99.7% automation are 2 px apart. Exceptions

Why runs failed

123 failed runs in the last 30 days, by reason.
Source system timed out 60 · 48.8%
Rate-limited by the target API 35 · 28.5%
Field mapping no longer matched 18 · 14.6%
Target rejected the payload 10 · 8.1%

Automations with failures

123 of 11,204 runs failed in 30 days across 12 automations (10 live, 2 in build).
AutomationOwnerFailed 30dLast failure
LinkedIn → CRM enrichment syncSales ops6095.8%Today 08:34Enrichment API 429 — auto-retried, recovered
SLA breach alertsSupport2699.7%Yesterday 11:48Source system timed out
Ticket triage & canned repliesSupport996.2%9 Jul 14:20KB lookup timeout — auto-retried, recovered
Email → tracker copyBack office888%Yesterday 07:05Parser mismatch — under review
Employee record changePeople ops789%Yesterday 03:29Payroll field mapping — under review
CRM post-call updateSales ops597.4%10 Jul 10:49CRM rate-limited — auto-retried, recovered
PO ↔ invoice 3-way matchFinance ops497.9%Yesterday 04:42ERP lock — auto-retried, recovered
Invoice re-keying (Excel → ERP)Finance ops298.9%10 Jul 02:26ERP posting timeout — auto-retried, recovered
New-hire welcome sequencePeople ops198.6%28 Jun 00:53Source system timed out
Pipeline forecast roll-upRevOps198.2%12 Jun 16:39CRM export delay — auto-retried, recovered

Assumptions behind every € on this page

Three constants drive every euro on this page and on the public site. They are inputs, not results.
€25Loaded hourly rate
€520Build day rate
55–80%Automatable share
28d16 Jun – 13 Jul 2026

Where the automation money is

All 14 discovered processes, scored on annual case volume against mean handling time.

Synthetic demo dataset

Each bubble is one discovered process. Horizontal position is annual case volume on a log scale (a process run 4,000 times a year sits far right of one run 400 times). Vertical position is mean handling time per case in minutes. Bubble area is proportional to the euro opportunity per year, so a small, quick, very frequent process can still be a large bubble. Fill is the measured automation rate. The dashed line is the prioritisation frontier: everything above and right of it clears the volume × duration bar first.

  • Fill — measured automation rate Automation rate under 35% 35–54% 55% and above
  • Bubble area — € opportunity per year (√ scaled radius) Dashed line — prioritisation frontier (volume × duration)
01020308341,0002,500Annual case volume (log scale)Mean handling time (minutes)Invoice re-keying (Ex…€8,200–11,900LinkedIn → CRM enrich…€5,000–7,300Ticket triage & canne…€4,100–6,000Email → tracker copy€3,700–5,400CRM post-call update€3,600–5,200Employee record change€3,500–5,200PO ↔ invoice 3-way ma…€3,200–4,600Bank statement auto-m…€2,100–3,100Multi-window reconcil…€2,000–3,000SLA breach alerts€1,600–2,300Scheduled report deli…€1,500–2,200Report export & wait€1,300–1,900Pipeline forecast rol…€1,100–1,600New-hire welcome sequ…€800–1,200

Costed at €25/h fully loaded — the same rate as every € in this dashboard. Hours removable are the automatable share of the hands-on effort the 28-day window actually observed, never more. Every euro figure is a range because the automatable share is a band (55–80%), not a point.

Total opportunity across all 14 processes €41,700–60,900
Observed hands-on effort across all 14 processes (the ceiling) 6,792 h/yr → 3,049 h/yr removable

The same 14 processes, as numbers

Sorted by the upper bound of the euro opportunity. Every figure is a range because the automatable share is a band, not a point.

ProcessDepartmentAnnual casesMean handlingAutomation rateOpportunity / yearHow the hours were derivedVerdict
Invoice re-keying (Excel → ERP)Finance4,06714m 10s62%€8,200–11,900312 cases × 14m 10s = 73.7 h / 28 d → 960 h/yr → 62% automatable → 595 h/yrStrong Build cost 8,840 € · Payback 9–13 months
LinkedIn → CRM enrichment syncSales2,29416m 25s58%€5,000–7,300176 cases × 16m 25s = 48.2 h / 28 d → 628 h/yr → 58% automatable → 364 h/yrModerate Build cost 7,280 € · Payback 12–18 months
Ticket triage & canned repliesCustomer Support2,79013m 45s47%€4,100–6,000214 cases × 13m 45s = 49 h / 28 d → 639 h/yr → 47% automatable → 300 h/yrModerate Build cost 7,800 € · Payback 16–23 months
Email → tracker copyBack Office1,90322m 37s38%€3,700–5,400146 cases × 22m 37s = 55 h / 28 d → 717 h/yr → 38% automatable → 272 h/yrModerate Build cost 6,240 € · Payback 14–21 months
CRM post-call updateSales2,45111m 36s55%€3,600–5,200188 cases × 11m 36s = 36.3 h / 28 d → 474 h/yr → 55% automatable → 261 h/yrModerate Build cost 6,760 € · Payback 16–23 months
Employee record changePeople & HR1,72127m 14s33%€3,500–5,200132 cases × 27m 14s = 59.9 h / 28 d → 781 h/yr → 33% automatable → 258 h/yrMarginal Build cost 9,360 € · Payback 22–33 months
PO ↔ invoice 3-way matchFinance1,72118m 22s44%€3,200–4,600132 cases × 18m 22s = 40.4 h / 28 d → 527 h/yr → 44% automatable → 232 h/yrModerate Build cost 6,760 € · Payback 18–26 months
Bank statement auto-matchFinance1,25114m 39s51%€2,100–3,10096 cases × 14m 39s = 23.4 h / 28 d → 306 h/yr → 51% automatable → 156 h/yrMarginal Build cost 6,760 € · Payback 27–39 months
Multi-window reconciliationFinance1,14732m 27s24%€2,000–3,00088 cases × 32m 27s = 47.6 h / 28 d → 620 h/yr → 24% automatable → 149 h/yrNot automatable Build cost 8,320 € · Payback 34–50 months
SLA breach alertsCustomer Support3,1293m 17s68%€1,600–2,300240 cases × 3m 17s = 13.1 h / 28 d → 171 h/yr → 68% automatable → 116 h/yrMarginal Build cost 6,240 € · Payback 33–47 months
Scheduled report deliveryOperations1,5776m 05s70%€1,500–2,200121 cases × 6m 05s = 12.3 h / 28 d → 160 h/yr → 70% automatable → 112 h/yrMarginal Build cost 4,680 € · Payback 26–38 months
Report export & waitOperations1,57716m 48s21%€1,300–1,900121 cases × 16m 48s = 33.9 h / 28 d → 442 h/yr → 21% automatable → 93 h/yrMarginal Build cost 5,720 € · Payback 37–53 months
Pipeline forecast roll-upSales83419m 48s29%€1,100–1,60064 cases × 19m 48s = 21.1 h / 28 d → 275 h/yr → 29% automatable → 80 h/yrMarginal Build cost 5,720 € · Payback 43–63 months
New-hire welcome sequencePeople & HR1,0955m 04s66%€800–1,20084 cases × 5m 04s = 7.1 h / 28 d → 92 h/yr → 66% automatable → 61 h/yrMarginal Build cost 4,680 € · Payback 47–71 months

Every figure here is produced by an 8-stage pipeline and reconciled at build time. Correlation-key coverage 94.3% · fitness 0.81–0.94 · nothing on this page is 100%.

See how it works

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Where the time is lost

Before → after — Before to after

Automated flow

    Evidence

    Runs last 7 days

    Recent runs

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